Hotel Room Marketing
Hotel Room Deliveries
Opportunity: Advertiser-supplied* booth announcements, promotions and invitations.
Reach: 850 meeting attendees at the headquarter hotel, Hyatt Regency Chicago.
Distribution: Delivered inside** or outside select hotel rooms on July 10, 11 or 12, 2025.
Promote your message or brand, and drive traffic to your booth with a High-Performance Ad on Meeting News Central!
Deadlines
Space reservation: June 10, 2025
Materials due: July 8, 2025
| Delivery Date | Type of Delivery | Rate |
| July 10 | In-Room** | $11,350 |
| July 10 (evening) | Outside Room | $8,500 |
| July 11 | In-Room** | $11,350 |
| July 11 (morning) | Outside Room | $8,500 |
| July 11 (evening) | Outside Room | $8,500 |
| July 12 (morning) | Outside Room | $8,500 |
*Inserts subject to AAD approval.
**In-Room Delivery size limit: Item must not exceed 8″ long, 6″ wide, 3″ deep.
Advertiser provides insert to be distributed, subject to AAD approval. An insert is considered one 8.5” x 11” printed piece.
All Hotel Room Deliveries that contain more than one insert will be reviewed and assessed by both AAD and Ascend Media to determine if additional costs will apply.
Advertiser arranges production and shipping details for Hotel Room Delivery, and has items delivered to hotels. Ascend Media manages distribution only.
AAD and Ascend Media encourage all advertisers and sponsors to use environmentally friendly printing, including recycled/recyclable paper and plant-based inks. No petroleum-based UV coating. Aqueous coating permitted.
“Post-It” Style Notes on Hotel Doors
NEW for 2025!
Opportunity: Advertiser-supplied “Post-It” style notes for promoting programs and driving booth traffic, adhered to the outside of hotel room doors in the AAD Innovation Academy room blocks.
Reach: Meeting attendees at the headquarter hotel, Hyatt Regency Chicago.
Distribution: Limited to one per day. Adhered to the outside of 850 hotel room doors on July 10, 11 or 12, 2025.
Deadlines
Space reservation: June 10, 2025
Materials due: July 8, 2025
Rate
$9,850