Hotel Room Marketing
Opportunity:
- Advertiser-supplied* booth announcements, promotions and program invitations inserted into a Doctors Bag.
- Insert is considered one printed piece, 2 oz or less, maximum size 8.5″ x 11″.
Reach:
- 5,600 meeting attendees at headquarters hotels and in the convention center.
- AAD members and attendees via a link to inserts online in the eDaily (details in dropdown below).
Distribution:
- Doctors Bags delivered the evening of March 26, 2026, to attendee hotel rooms at headquarters hotels.
- Distributed throughout the convention center on the morning of March 27, 2026.
Hidden
Doctors Bag/Meeting News Daily combo
- Amp up your Doctors Bag message with a one-day ad in the meeting daily newspaper! Full or Junior sizes available.
- Limit two per day.
Digital added value
- Your insert will also be published on the Industry Highlights channel of the official AAD meeting news site AAD Meeting News Central, which includes a schedule of all Industry Programs.
- You provide the headline and teaser to be displayed on the channel, and we’ll link it to your insert. (Additional copy may be provided. See the Industry Highlights Channel specifications for more information.)
- Inserts will be labeled as sponsored content.
- A link to this channel in each day’s eDaily drives attendees and members to your digital component.
*Inserts subject to AAD approval.
Deadlines
Space reservation: Feb. 17, 2026
Materials due: Feb. 24, 2026
| Rates | |
| Per insert | $12,350 |
| One-Day Meeting News Daily Full Page* | $6,345 |
| One-Day Meeting News Daily Junior Page* | $5,743 |
*Limited to two ads each day.
A minimum of five inserts per day, from any combination of advertisers, must be reserved for a Doctors Bag to be delivered.
Opportunity:
- Advertiser-supplied* booth announcements, promotions and program invitations inserted into a clear pocket on the outside of the Doctors Bag.
- Insert is considered one printed piece, maximum size 8.5″ x 11″.
Reach:
- 5,600 meeting attendees at headquarters hotels and in the convention center.
- AAD members and attendees via a link to inserts online in the eDaily (details in dropdown below).
Distribution:
- Doctors Bags delivered the evening of March 26, 2026, to attendee hotel rooms at headquarters hotels.
- Distributed throughout the convention center on the morning of March 27, 2026.
Hidden
Digital added value
- Your insert will also be published on the Industry Highlights channel of the official AAD meeting news site AAD Meeting News Central, which includes a schedule of all Industry Programs.
- You provide the headline and teaser to be displayed on the channel, and we’ll link it to your insert. (Additional copy may be provided. See the Industry Highlights Channel specifications for more information.)
- Inserts will be labeled as sponsored content.
- A link to this channel in each day’s eDaily drives attendees and members to your digital component.
*Inserts subject to AAD approval.
Deadlines
Space reservation: Feb. 17, 2026
Materials due: Feb. 24, 2026
Rate
$26,825 per day
A minimum of five inserts per day, from any combination of advertisers, must be reserved for a Doctors Bag to be delivered.
Hotel Room Deliveries
Opportunity: Advertiser-supplied* booth announcements, promotions and program invitations.
Reach:
- Meeting attendees at six key hotels:
- Hyatt Regency Denver at Colorado Convention Center
- Sheraton Denver Downtown
- Hilton Denver City Center
- Grand Hyatt Denver
- Embassy Suites by Hilton Denver Downtown Convention Center
- Sonesta Denver Downtown Convention Center (March 26, 27 and 28 only)
- Attendees and AAD members via a link to inserts online in the eDaily (details in dropdown below).
Distribution:
- Delivered to select hotel rooms on March 25, 26, 27 or 28, 2026.
- In-room deliveries delivered at approximately 2-5 p.m.
Hidden
Digital added value
- Your insert will also be published on the Industry Highlights channel of the official AAD meeting news site AAD Meeting News Central, which includes a schedule of all Industry Programs.
- You provide the headline and teaser to be displayed on the channel, and we’ll link it to your insert. (Additional copy may be provided. See the Industry Highlights Channel specifications for more information.)
- Inserts will be labeled as sponsored content.
- A link to this channel in each day’s eDaily drives attendees and members to your digital component.
Promote your industry program or booth with a
High-Performance Ad on Meeting News Central!
*Inserts subject to AAD approval.
Deadlines
Space reservation: Feb. 27, 2026
Materials due: March 24, 2026
Hidden
General Rates
Evening of March 25 or morning of March 26 only
- Quantity: 950 deliveries
- Location: Outside the room
- Rate: $9,957 per delivery
- Hotels included:
- Hyatt Regency Denver at Colorado Convention Center
- Sheraton Denver Downtown
- Hilton Denver City Center
- Grand Hyatt Denver
- Embassy Suites by Hilton Denver Downtown Convention Center
March 26 (evening), 27 or 28
- Quantity: 3,000 deliveries
- Location: Outside the room
- Rate: $27,750 per delivery
- Hotels included:
- Hyatt Regency Denver at Colorado Convention Center
- Sheraton Denver Downtown
- Hilton Denver City Center
- Grand Hyatt Denver
- Embassy Suites by Hilton Denver Downtown Convention Center
- Sonesta Denver Downtown Convention Center
March 26
- Quantity: 950 deliveries
- Location: Inside the room
- Rate: $13,775 per delivery
- Hotels included:
- Hyatt Regency Denver at Colorado Convention Center
- Sheraton Denver Downtown
- Hilton Denver City Center
- Grand Hyatt Denver
- Embassy Suites by Hilton Denver Downtown Convention Center
- Sonesta Denver Downtown Convention Center
March 27 or 28
- Quantity: 3,000 deliveries
- Location: Inside the room
- Rate: $42,000 per delivery
- Hotels included:
- Hyatt Regency Denver at Colorado Convention Center
- Sheraton Denver Downtown
- Hilton Denver City Center
- Grand Hyatt Denver
- Embassy Suites by Hilton Denver Downtown Convention Center
- Sonesta Denver Downtown Convention Center
Hyatt Regency Denver at Colorado Convention Center rates
March 26, 27 or 28 (March 26 evening only)
- Quantity: 900 deliveries
- Location: Outside the room
- Rate: $12,375 per delivery
March 27 or 28
- Quantity: 900 deliveries
- Location: Inside the room
- Rate: $16,200 per delivery
Sheraton Denver Downtown rates
March 26 (evening), 27 or 28
- Quantity: 900 deliveries
- Location: Outside the room
- Rate: $12,375 per delivery
March 27 or 28
- Quantity: 900 deliveries
- Location: Inside the room
- Rate: $16,200 per delivery
Embassy Suites by Hilton Denver Downtown Convention Center rates
March 26, 27 or 28 (March 26 evening only)
- Quantity: 200 deliveries
- Location: Outside the room
- Rate: $2,750 per delivery
March 27 or 28
- Quantity: 200 deliveries
- Location: Inside the room
- Rate: $3,600 per delivery
Hilton Denver City Center rates
March 26 (evening), 27 or 28
- Quantity: 450 deliveries
Location: Outside the room
Rate: $6,188 per delivery
March 27 or 28
- Quantity: 450 deliveries
Location: Inside the room
Rate: $8,100 per delivery
Grand Hyatt Denver rates
March 26 (evening), 27 or 28
- Quantity: 400 deliveries
Location: Outside the room
Rate: $5,500 per delivery
March 27 or 28
- Quantity: 400 deliveries
Location: Inside the room
Rate: $7,800 per delivery
Advertiser provides insert to be distributed, subject to AAD approval. An insert is considered one, 2 oz., 8.5” x 11” printed piece.
All Hotel Room Deliveries that contain more than one insert will be reviewed and assessed by both AAD and Ascend Media to determine if additional costs will apply.
Advertiser arranges production and shipping details for Hotel Room Delivery, and has items delivered to hotels. Ascend Media manages distribution only.
AAD and Ascend Media encourage all advertisers and sponsors to use environmentally friendly printing, including recycled/recyclable paper and plant-based inks. No petroleum-based UV coating. Aqueous coating permitted.
“Post-It” Style Notes on Hotel Doors
Opportunity: Advertiser-supplied “Post-It” style notes for promoting programs and driving booth traffic, adhered to the outside of hotel room doors in the AAD Annual Meeting room blocks.
Reach: Meeting attendees at key hotels:
- Hyatt Regency Denver at Colorado Convention Center
- Sheraton Denver Downtown
- Hilton Denver City Center
- Grand Hyatt Denver
- Embassy Suites by Hilton Denver Downtown Convention Center
- Sonesta Denver Downtown Convention Center
Distribution: Limited to one per day. Adhered to the outside of 3,000 hotel room doors on the evenings of March 26, 27 or 28, 2026.
Deadlines
Space reservation: Feb. 27, 2026
Materials due: March 24, 2026
Rate
$33,000
Advertiser to supply padded, removable “Post-It” style notes (not peel and stick) no larger than
6” x 9”.
Product Sample Gift Bag/Box
Opportunity: Advertiser-supplied care package of product samples delivered inside hotel rooms in the AAD Annual Meeting room blocks.*
Reach: Meeting attendees at key hotels:
- Hyatt Regency Denver at Colorado Convention Center
- Sheraton Denver Downtown
- Hilton Denver City Center
- Grand Hyatt Denver
- Embassy Suites by Hilton Denver Downtown Convention Center
- Sonesta Denver Downtown Convention Center
Distribution: Limited to one per day. Delivered at approximately 2-5 p.m.
- Delivered inside 950 hotel rooms on March 26.
- Delivered inside 3,000 hotel rooms on March 27 or 28.
*Advertiser to supply samples bundled in a sealed bag, box or other container not to exceed 4 oz in total weight.
Deadlines
Space reservation: Feb. 27, 2026
Materials due: March 24, 2026
| Rates | |
| March 26 delivery | $14,725 |
| March 27 or 28 delivery | $45,000 |
Ascend Media cannot guarantee a time for an in-room delivery.
All rates are net. No agency discounts apply. Cancellations are nonrefundable.
All quantities herein are based on projected attendance and association membership numbers and, in some cases, projected non-member professionals, and are therefore not guaranteed.