Opportunities

Attendee Welcome Guide

Big presence for your brand as you help welcome ACAAI attendees to the meeting!

Reach: Meeting attendees as they check in to their hotels.

Distribution: Onsite at official hotels front desks.

Content: Badge pick-up information and other key meeting details attendees need to find what they’re looking for and get their meeting experience off to a great start.

Advertiser receives a logo on the Front Cover and a full-page ad on the back cover.

If the in-person ACAAI meeting must be cancelled, the Attendee Welcome Guide will be emailed to virtual meeting attendees as a PDF via a link in the ACAAI Know-Before-You-Go email. Advertiser full-page ad will be moved to page two.

Doctors Bag Insert

Increase your booth traffic and program participation with a delivered invitation!

Reach: Advertiser-supplied inserts delivered to 1,000 attendees on the evening of Nov. 9, and 1,500 attendees on the evening of Nov. 10.*

Content: Advertiser-provided booth announcements, promotional materials and industry event invitations. Items are subject to ACAAI approval.

Distribution: Placed on attendees’ hotel room doors the evenings of Nov. 9 and 10, with additional distribution in high-traffic areas at the convention center. 

*If the in-person ACAAI 2023 is canceled, all inserts will be mailed to 1,500 U.S. meeting attendees to arrive before the virtual-only meeting. Inserts for ACAAI 2023 initiatives that do not transfer to a virtual environment should be changed to branding inserts for the virtual meeting.

Doctors Bag Premium

Maximize your brand impact by advertising on the outside of the Doctors Bag!

Reach: Advertiser-supplied inserts delivered to 1,000 attendees on the evening of Nov. 9, and 1,500 attendees on the evening of Nov. 10.*

Content: Advertiser-provided booth announcements, promotional materials and industry event invitations.

Distribution: One premium per day is placed in a clear pocket on one side of the Doctors Bag for maximum visibility.

*If the in-person ACAAI 2023 is canceled and Doctors Bag inserts are mailed to 1,500 U.S. meeting attendees to arrive before the virtual-only meeting, the premium advertisers will share the branding of the ACAAI Doctors Bag mailer. Inserts for ACAAI 2023 initiatives that do not transfer to a virtual environment should be changed to branding inserts for the virtual meeting.

A personal direct delivery to attendee hotel rooms for early program holders!

Distribution: Inserts are delivered to 300 select hotel rooms on Wednesday evening, Nov 8, 2023.

Content: Advertiser-supplied materials, subject to ACAAI approval. Suggested items include:

• Industry program invitations
• Booth announcements and demo schedules
• Promotional materials

*If the in-person portion of ACAAI 2023 must be canceled or converted to virtual, inserts will be mailed to 400 U.S. meeting attendees to arrive prior to the virtual-only meeting, or advertisers will be converted to options of equal value and exposure. For advertising linked to a booth or program, we encourage advertisers to prepare secondary general branding materials in case the meeting converts to virtual only.

All advertiser-supplied inserts are subject to ACAAI approval.

Packaged products may not exceed 6 oz. and must be in sealed bags.

Advertisers supply all inserts for hotel deliveries and arrange production and shipping details for Individual Hotel Room Drops. Handling fees for shipments received by hotels may apply. Ascend Media manages distribution only. ACAAI and Ascend Media encourage all advertisers and sponsors to use environmentally friendly printing, including recycled/recyclable paper and plant-based inks. No petroleum-based UV coating. Aqueous coating permitted.

See Advertising Policies and Materials Submission for more information.

Frequency and placement are key to an effective brand campaign.
Keeping attendees informed and on-track throughout the meeting!

Reach: Meeting attendees and ACAAI members*

Content: Essential meeting news, speaker information, exhibitor information and more.

Distribution:

• Registration issue (in registration bags and newsstands): Nov. 10
• Mid-meeting issue (via newsstands and a distribution ambassador): Nov. 12

Premium placement details:

• Exhibit Hall Map Premium: A Full Page ad adjacent to the floor map page, a banner ad on the map page, and your booth highlighted on the map.**
• Front Page Banner Ad: Placed at the bottom of the front page.
• Belly Band: Placed on either issue of the On-Site Meeting Newspaper. Opportunity includes a Full Page ad.***
• Newsstand Sponsorship: Feature your brand on three newsstands placed in high-traffic areas of the convention center!****

*If the in-person ACAAI 2023 is canceled, the On-Site Daily Newspaper will be emailed as a PDF to attendees and ACAAI members.

**If the in-person ACAAI 2023 is canceled, the Map Premium will maintain its Full Page ad in the Daily, as well as a Products & Services Showcase Ad.

***Advertiser provides printed Belly Band.

****If the in-person ACAAI 2023 is canceled, the Newsstand Sponsor will instead receive a Full Page ad and a Products & Services Showcase ad in the On-Site Daily Newspaper. If the Newsstand Sponsorship was purchased with a Full Page ad, sponsor will receive a Full Page ad in the Daily, as well as an insert in the Doctors Bag mailer. (Insert to be provided by sponsor and approved by ACAAI.)