2025 Sponsorship and Advertising Opportunities
Rates and Deadlines
Engagement Packages
| Opportunity | Price range | Space reservation deadline | Materials due |
|---|---|---|---|
| Sessions eNewsletter Package | $27,930 | Varies | Varies |
| Corporate Branding Package | $15,810 | Varies | Varies |
| Product/Drug Launch Package | $52,440 | Varies | Varies |
| Program Marketing Package #1 | $19,150 | Varies | Varies |
| Program Marketing Package #2 | $18,815 | Varies | Varies |
| Program Marketing Package #3 | $13,340 | Varies | Varies |
| Program Marketing Package #4 | $22,590 | Varies | Varies |
| Program Marketing Package #5 | $9,975 | Varies | Varies |
| Program Marketing Package #6 | $10,975 | Varies | Varies |
Meeting News and Navigation
| Opportunity | Price range | Space reservation deadline | Materials due |
|---|---|---|---|
| AHA Mobile Meeting Guide App | $10,000-$85,000 | Varies | Varies |
| AHAtv | $250,000 | July 25, 2025 | Aug. 1, 2025 |
| Conference Coverage Website | $4,855-$20,000 | Varies | Varies |
| Photo Gallery Sponsorship | $10,000 | Varies | Varies |
| Journey through Sessions | $7,000-$40,000 | Sept. 16, 2025 | Sept. 23, 2025 |
| Essential Guide to Scientific Sessions | $20,000 | Sept. 19, 2025 | Sept. 26, 2025 |
| Experience Scientific Sessions | $5,000-$8,800 | Sept. 19, 2025 | Sept. 26, 2025 |
| Industry Programming Guide | $4,320-$9,880 | Sept. 19, 2025 | Sept. 26, 2025 |
| Daily Newspaper | $4,430-$25,000 | Sept. 26, 2025 | Oct. 3, 2025 |
| Conference Bag Inserts | $23,500 | Oct. 10, 2025 | Oct. 17, 2025 |
Email Marketing
| Opportunity | Price range | Space reservation deadline | Materials due |
|---|---|---|---|
| ePreviews | $9,310-$10,310 | Varies | Varies |
| Registration Confirmation Email and Resource Hub Package | $75,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Exclusive Exhibitor Email | $25,750 | Varies | Varies |
| Morning Agenda Email | $9,310-$15,000 | Oct. 3, 2025 | Oct. 10, 2025 |
| eHighlights | $9,310 | Varies | Varies |
Convention Center Sponsorships
| Opportunity | Price range | Space reservation deadline | Materials due |
|---|---|---|---|
| Lanyards | $80,000 | May 23, 2025 | May 30, 2025 |
| Wellness Challenge/App | $50,000-$75,000 | July 18, 2025 | July 25, 2025 |
| AHAtv | $250,000 | July 25, 2025 | Aug. 1, 2025 |
| Abstracts on USB | $80,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Ad Banners | $30,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Atrium Cafe Railing Cling | $60,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Backlit Kiosks | $20,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Charging Lounge | $40,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Charging Stations | $26,250 | Sept. 5, 2025 | Sept. 12, 2025 |
| Coat and Luggage Check | $20,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Coffee and Tea Break | $25,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Conference Shuttle Bus Package | $50,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Escalator Runners and Floor Clings | $55,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Professional Headshot Lounge | $40,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Publication Bins | $7,500 | Sept. 5, 2025 | Sept. 12, 2025 |
| Puppy Snuggles | $45,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Science & Technology Hall Aisle Signs | $75,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Science & Technology Hall Park Strips | $35,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Science & Technology Hall Restaurant Sponsorship | $15,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Stacked Meter Cubes | $22,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Tabletop Graphics | $25,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Wi-Fi Sponsorship | $50,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Window Clings | $45,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| On-Site Digital Signage | $15,000 | Oct. 3, 2025 | Oct. 10, 2025 |
| Conference Bag Inserts | $23,500 | Oct. 10, 2025 | Oct. 17, 2025 |
On-Site Education and Networking
| Opportunity | Price range | Space reservation deadline | Materials due |
|---|---|---|---|
| Membership Lounge | $75,000 | July 18, 2025 | July 25, 2025 |
| Learning Labs | $26,400-$42,900 | Sept. 12, 2025 | Sept. 19, 2025 |
| Industry Presentations | $25,500-$70,000 | Sept. 19, 2025 | Sept. 26, 2025 |
| Scientific Sessions Situation Room | $100,000 | Sept. 19, 2025 | Sept. 26, 2025 |
| Meet the Trialist | $40,000 | Oct. 10, 2025 | Oct. 17, 2025 |
Booth Drivers
| Opportunity | Price range | Space reservation deadline | Materials due |
|---|---|---|---|
| AHA Mobile Meeting Guide App | $10,000-$85,000 | Varies | Varies |
| Abstracts on USB | $80,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Conference Bag Inserts | $23,500 | Oct. 10, 2025 | Oct. 17, 2025 |
Hotel Room Marketing
| Opportunity | Price range | Space reservation deadline | Materials due |
|---|---|---|---|
| Hotel Key Cards | $45,000 | Aug. 15, 2025 | Sept. 12, 2025 |
| Doctors Bag Premium | $28,740 | Sept. 26, 2025 | Oct. 3, 2025 |
| Doctors Bag Insert | $15,690 | Oct. 3, 2025 | Oct. 10, 2025 |
| Hotel Room Deliveries | $29,000-$45,000 | Oct. 10, 2025 | Oct. 17, 2025 |
Citywide Advertising
| Opportunity | Price range | Space reservation deadline | Materials due |
|---|---|---|---|
| Uber Eats | $45,000 | Sept. 12, 2025 | Sept. 19, 2025 |
| Uber Rideshare | $75,000 | Sept. 12, 2025 | Sept. 19, 2025 |
Hotel Advertising: Hilton New Orleans Riverside
| Opportunity | Price range | Space reservation deadline | Materials due |
|---|---|---|---|
| Bridge Window Clings Package | $35,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Column Wraps | $8,500-$20,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Elevator Floor Clings | $27,500 | Sept. 5, 2025 | Sept. 12, 2025 |
| Elevator Graphic Clings | $2,500 | Sept. 5, 2025 | Sept. 12, 2025 |
| Escalator Package | $10,000 | Sept. 5, 2025 | Sept. 12, 2025 |
| Wall Clings | $8,500-$11,500 | Sept. 5, 2025 | Sept. 12, 2025 |
| Window Clings at Main Entrance | $35,000 | Sept. 5, 2025 | Sept. 12, 2025 |
Hotel Advertising: Marriott New Orleans
| Opportunity | Price range | Space reservation deadline | Materials due |
|---|---|---|---|
| Door or Window Clings | $6,500-$8,500 | Sept. 5, 2025 | Sept. 12, 2025 |
| Escalator Runner | $6,500 | Sept. 5, 2025 | Sept. 12, 2025 |
| Elevator Floor Clings | $8,500 | Sept. 5, 2025 | Sept. 12, 2025 |
| River Tower Escalator Half-Wall Cling | $8,500 | Sept. 5, 2025 | Sept. 12, 2025 |
| Wall Cling Package | $12,500 | Sept. 5, 2025 | Sept. 12, 2025 |
About the Meeting
Sources: 2024 registration and attendee survey data.
