Hotel Room Marketing
Opportunity:
- Advertiser-supplied* marketing materials such as program invitations, booth announcements, demo schedules and special offers inserted into a Doctors Bag and delivered to headquarter hotel rooms.
- Insert is considered one printed piece, maximum size 8.5″ x 11″.
Reach:
- 4,000 meeting attendees at select conference hotels and in the convention center.
- Plus bonus distribution to an additional 450,000+ cardiovascular disease professionals via links to advertiser material the Morning Agenda Emails (details in dropdown below).
Distribution:
- Delivered the evening of Nov. 7, 2025, to attendee hotel rooms at headquarters hotels.
- Distributed throughout the convention center on the morning of Nov. 8.
Hidden
Online distribution details
- An Industry Highlights channel will be published on the Conference Coverage Website, which will include a schedule of Industry Programs.
- All AHA Doctors Bag and Hotel Room Deliveries supporters will have their insert within this channel labeled as “paid advertising content.”
- In addition, a link in each Morning Agenda Email drives attendees, AHA members and other cardiovascular professionals to the Industry Highlights channel of the Conference Coverage Website, where the inserts are placed for online viewing (see below).
Promote your industry program or booth with High-Performance Ads on the Conference Coverage Website!
*Inserts subject to AHA approval. Product samples are dependent on association and hotel policies. Contact your account manager for details.
Deadlines
Space reservation: Oct. 3, 2025
Materials due: Oct. 10, 2025
Rate
$15,690 per insert
A minimum of four inserts must be reserved for the Doctors Bag to be delivered.
Opportunity:
- Advertiser-supplied* marketing materials such as program invitations, booth announcements, demo schedules and special offers inserted into a clear pocket on the outside of the Doctors Bag and delivered to headquarter hotel rooms.
- Insert is considered one printed piece, maximum size 8.5″ x 11″.
Reach:
- 4,000 meeting attendees at select conference hotels and in the convention center.
- Plus bonus distribution to an additional 450,000+ cardiovascular disease professionals via links to advertiser material the Morning Agenda Emails (details in dropdown below).
Distribution:
- Delivered the evening of Nov. 7, 2025, to attendee hotel rooms at headquarters hotels.
- Distributed throughout the convention center on the morning of Nov. 8.
Hidden
Online distribution details
- An Industry Highlights channel will be published on the Conference Coverage Website, which will include a schedule of Industry Programs.
- All AHA Doctors Bag and Hotel Room Deliveries supporters will have their insert within this channel labeled as “paid advertising content.”
- In addition, a link in each Morning Agenda Email drives attendees, AHA members and other cardiovascular professionals to the Industry Highlights channel of the Conference Coverage Website, where the inserts are placed for online viewing (see below).
Hosting a program? Check out High-Performance Ads on the Conference Coverage Website!
*Inserts subject to AHA approval. Product samples are dependent on association and hotel policies. Contact your account manager for details.
Deadlines
Space reservation: Sept. 26, 2025
Materials due: Oct. 3, 2025
Rate
$28,740
A minimum of four inserts must be reserved for the Doctors Bag to be delivered.
- Reach attendees at hotels with your promotional ad on hotel key cards!
- Key card quantity: 16,000.
Deadlines
Space reservation: Aug. 15, 2025
Materials due: Sept. 12, 2025
Rate
$45,000
Sponsor works directly with vendor on artwork and production details.
Opportunity: Deliver your branded items* inside or outside attendee hotel rooms in headquarter hotels.
Reach:
- Meeting attendees at three key hotels:
- Hilton New Orleans Riverside
- Marriott New Orleans
- Sheraton New Orleans
- Plus bonus distribution to an additional 450,000+ cardiovascular disease professionals via links to advertiser material the Morning Agenda Emails (details in dropdown below).
Distribution: Delivered to select hotel rooms on Nov. 7, 8, 9, or 10, 2025.
Hidden
Online distribution details
- An Industry Highlights channel will be published on the Conference Coverage Website, which will include a schedule of Industry Programs.
- All AHA Hotel Room Delivery and Doctors Bag and supporters will have their insert within this channel labeled as “paid advertising content.”
- A link to the Industry Highlights page will be included in each day’s Morning Agenda Email.
*Items subject to AHA approval. Product samples are dependent on association and hotel policies. Contact your account manager for details.
Deadlines
Space reservation: Oct. 10, 2025
Materials due: Oct. 17, 2025
Hidden
All three hotels = 10% discount!
In-Room Delivery:
- Quantity: 2,450 deliveries
- Rate: $38,595 $34,740 per delivery
Outside Room Delivery:
- Quantity: 2,450 deliveries
- Rate: $26,950 $24,255 per delivery
Hidden
Hilton New Orleans Riverside
In-Room Delivery:
- Quantity: 950 deliveries
- Rate: $14,970 per delivery
Outside Room Delivery:
- Quantity: 950 deliveries
- Rate: $10,450 per delivery
Hidden
Marriott New Orleans
In-Room Delivery:
- Quantity: 800 deliveries
- Rate: $12,600 per delivery
Outside Room Delivery:
- Quantity: 800 deliveries
- Rate: $8,800 per delivery
Hidden
Sheraton New Orleans
In-Room Delivery:
- Quantity: 700 deliveries
- Rate: $11,025 per delivery
Outside Room Delivery:
- Quantity: 700 deliveries
- Rate: $7,700 per delivery
Advertiser provides insert to be distributed, subject to AHA approval. An insert is considered one 8.5” x 11” printed piece.
All Hotel Room Deliveries that contain more than one insert will be reviewed and assessed by both AHA and Ascend Media to determine if additional costs will apply.
Advertiser arranges production and shipping details for Hotel Room Delivery, and has items delivered to hotels. Ascend Media manages distribution only.
AHA and Ascend Media encourage all advertisers and sponsors to use environmentally friendly printing, including recycled/recyclable paper and plant-based inks. No petroleum-based UV coating. Aqueous coating permitted.
“Post-It” Style Notes on Hotel Doors
NEW for 2025!
Opportunity: Advertiser-supplied “Post-It” style notes for promoting programs and driving booth traffic, adhered to the outside of hotel room doors in the Scientific Sessions room blocks.
Reach: Meeting attendees at three key hotels:
- Hilton New Orleans Riverside
- Marriott New Orleans
- Sheraton New Orleans
Distribution: Limited to one per day. Adhered to the outside of hotel room doors on Nov. 8, 9 or 10, 2025.
Deadlines
Space reservation: Oct. 10, 2025
Materials due: Oct. 17, 2025
| Delivery Date | Quantity | Rate |
| Nov. 8, 2025 | 2,450 rooms | $33,688 |
| Nov. 9, 2025 | 2,800 rooms | $35,800 |
| Nov 10, 2025 | 2,550 rooms | $35,063 |
Advertiser to supply padded, removable “Post-It” style notes (not peel and stick) no larger than 6” x 9”.
Get year-round visibility to 300,000 American Heart Association members and cardiovascular and cerebrovascular professionals!
Learn about advertising in the Professional Heart Daily and Science News publications.
AHA conference exhibitors receive a 20% discount!
All advertiser-supplied inserts are subject to American Heart Association approval.
Advertisers supply all inserts for hotel deliveries. Handling fees for shipments received by hotels may apply.
Advertisers preparing materials specific to a booth or program are encouraged to prepare secondary general branding materials in case the meeting converts to virtual only.
All rates are net. Cancellations are nonrefundable.
All quantities herein are based on projected attendance and association membership numbers and, in some cases, projected non-member professionals, and are therefore not guaranteed.
Sales taxes will be applied to all production charges.