Hotel Room Marketing
For more ways to get the word out about your program,
check out Booth Driver opportunities!
Opportunity:
- Advertiser-supplied* marketing materials such as program invitations, booth announcements, demo schedules and special offers inserted into a Doctors Bag and delivered to headquarter hotel rooms.
- Maximum insert size: 8.5″ x 11″
- Maximum weight: 2 oz.
Reach:
- 4,000 meeting attendees at select conference hotels and in the convention center.
- Plus bonus distribution to an additional 550,000+ cardiovascular disease professionals via links to advertiser material the Morning Agenda Emails (details in dropdown below).
Distribution:
- Delivered the evening of Nov. 7, 2025, to attendee hotel rooms at headquarters hotels.
- Distributed throughout the convention center on the morning of Nov. 8.
Hidden
Online distribution details
- An Industry Highlights channel will be published on the Conference Coverage Website, which will include a schedule of Industry Programs.
- All AHA Doctors Bag and Hotel Room Deliveries supporters will have their insert within this channel labeled as “paid advertising content.”
- In addition, a link in each Morning Agenda Email drives attendees, AHA members and other cardiovascular professionals to the Industry Highlights channel of the Conference Coverage Website, where the inserts are placed for online viewing (see below).
Promote your industry program or booth with High-Performance Ads on the Conference Coverage Website!
*Inserts subject to AHA approval. Product samples are dependent on association and hotel policies. Contact your account manager for details.
Deadlines
Space reservation: Oct. 3, 2025
Materials due: Oct. 10, 2025
Rate
$15,690 per insert
A minimum of four inserts must be reserved for the Doctors Bag to be delivered.
Opportunity:
- Advertiser-supplied* marketing materials such as program invitations, booth announcements, demo schedules and special offers inserted into a clear pocket on the outside of the Doctors Bag and delivered to headquarter hotel rooms.
- Maximum insert size: 8.5″ x 11″
- Maximum weight: 2 oz.
Reach:
- 4,000 meeting attendees at select conference hotels and in the convention center.
- Plus bonus distribution to an additional 550,000+ cardiovascular disease professionals via links to advertiser material the Morning Agenda Emails (details in dropdown below).
Distribution:
- Delivered the evening of Nov. 7, 2025, to attendee hotel rooms at headquarters hotels.
- Distributed throughout the convention center on the morning of Nov. 8.
Hidden
Online distribution details
- An Industry Highlights channel will be published on the Conference Coverage Website, which will include a schedule of Industry Programs.
- All AHA Doctors Bag and Hotel Room Deliveries supporters will have their insert within this channel labeled as “paid advertising content.”
- In addition, a link in each Morning Agenda Email drives attendees, AHA members and other cardiovascular professionals to the Industry Highlights channel of the Conference Coverage Website, where the inserts are placed for online viewing (see below).
Hosting a program? Check out High-Performance Ads on the Conference Coverage Website!
*Inserts subject to AHA approval. Product samples are dependent on association and hotel policies. Contact your account manager for details.
Deadlines
Space reservation: Sept. 26, 2025
Materials due: Oct. 3, 2025
Rate
$28,740
A minimum of four inserts must be reserved for the Doctors Bag to be delivered.
- Reach attendees at hotels with your promotional ad on hotel key cards!
- Key card quantity TBD.
Deadlines
Space reservation: Aug. 15, 2025
Materials due: Sept. 12, 2025
Rate
$45,000
Sponsor works directly with vendor on artwork and production details.
Opportunity: Deliver your branded items* inside or outside attendee hotel rooms in headquarter hotels.
Reach:
- 4,000 meeting attendees at select conference hotels and in the convention center.
- Plus bonus distribution to an additional 550,000+ cardiovascular disease professionals via links to advertiser material the Morning Agenda Emails (details in dropdown below).
Distribution: Delivered to select hotel rooms on Nov. 7, 8, 9, or 10, 2025.
Hidden
Online distribution details
- An Industry Highlights channel will be published on the Conference Coverage Website, which will include a schedule of Industry Programs.
- All AHA Hotel Room Delivery and Doctors Bag and supporters will have their insert within this channel labeled as “paid advertising content.”
- A link to the Industry Highlights page will be included in each days’ Morning Agenda Email.
*Items subject to AHA approval. Product samples are dependent on association and hotel policies. Contact your account manager for details.
Deadlines
Space reservation: Oct. 10, 2025
Materials due: Oct. 17, 2025
| Rates | |
| In-Room Delivery | $45,000 per day |
| Outside Room Delivery | $29,000 per day |
Advertiser provides insert to be distributed, subject to AHA approval. An insert is considered one 8.5” x 11” printed piece, maximum weight of 2 oz.
Advertiser arranges production and shipping details for Hotel Room Delivery, and has items delivered to hotels. Ascend Media manages distribution only.
AHA and Ascend Media encourage all advertisers and sponsors to use environmentally friendly printing, including recycled/recyclable paper and plant-based inks. No petroleum-based UV coating. Aqueous coating permitted.
All advertiser-supplied inserts are subject to American Heart Association approval.
Advertisers supply all inserts for hotel deliveries. Handling fees for shipments received by hotels may apply.
Advertisers preparing materials specific to a booth or program are encouraged to prepare secondary general branding materials in case the meeting converts to virtual only.
All rates are net. Cancellations are nonrefundable.
All quantities herein are based on projected attendance and association membership numbers and, in some cases, projected non-member professionals, and are therefore not guaranteed.
Sales taxes will be applied to all production charges.