Hotel Room Marketing
Opportunity:
- Advertiser-supplied* booth announcements, promotions and program invitations inserted into a Doctors Bag.
- Maximum insert size: 8.5″ x 11″
Reach:
- 5,600 meeting attendees at headquarters hotels and in the convention center.
- Attendees and AAD members via a link to inserts online in the eDaily (details in dropdown below).
Distribution:
- Doctors Bags delivered the evening of March 6, 2025, to attendee hotel rooms at headquarters hotels.
- Distributed throughout the convention center on the morning of March 7, 2025.
Hidden
Online distribution details
- An Industry Highlights channel will be published on AAD Meeting News Central, which will include a schedule of Industry Programs.
- All AAD Doctors Bag and Hotel Room Deliveries supporters will have their insert within this channel labeled as “paid advertising content.”
- A link to the Industry Highlights page will be included in each days’ eDaily.
Prize giveaway
- To enhance engagement with inserts in the Doctors Bag, two bags will have a free registration certificate for the 2025 AAD Innovation Academy Meeting in Chicago.
- Bags will be printed with language encouraging attendees to search for the prize.
- The prize giveaway will also be publicized in the final ePreview before the meeting, and in the AAD Know-Before-You-Go email to all attendees sent one week before the meeting.
*Inserts subject to AAD approval.
Deadlines
Space reservation: Jan. 24, 2025
Materials due: Jan. 31, 2025
Rate
$12,350 per insert
A minimum of four inserts per day, from any combination of advertisers, must be reserved for a Doctors Bag to be delivered.
Opportunity:
- Advertiser-supplied* booth announcements, promotions and program invitations inserted into a clear pocket on the outside of the Doctors Bag.
- Maximum insert size: 8.5″ x 11″
Reach:
- 5,600 meeting attendees at headquarters hotels and in the convention center.
- Attendees and AAD members via a link to inserts online in the eDaily (details in dropdown below).
Distribution:
- Delivered the evening of March 6, 2025, to attendee hotel rooms at headquarters hotels.
- Distributed throughout the convention center on the morning of March 7, 2025.
Hidden
Online distribution details
- An Industry Highlights channel will be published on AAD Meeting News Central, which will include a schedule of Industry Programs.
- All AAD Doctors Bag and Hotel Room Deliveries supporters will have their insert within this channel labeled as “paid advertising content.”
- A link to the Industry Highlights page will be included in each days’ eDaily.
*Inserts subject to AAD approval.
Deadlines
Space reservation: Jan. 24, 2025
Materials due: Jan. 31, 2025
Rate
$26,825 per day
A minimum of four inserts per day, from any combination of advertisers, must be reserved for a Doctors Bag to be delivered.
Hotel Room Deliveries
Opportunity: Advertiser-supplied* booth announcements, promotions and program invitations.
Reach:
- Meeting attendees at five key hotels:
- Hyatt Regency Orlando
- Hilton Orlando
- Rosen Centre
- Rosen Plaza
- Doubletree by Hilton Orlando at SeaWorld
- Attendees and AAD members via a link to inserts online in the eDaily (details in dropdown below).
Distribution: Delivered to select hotel rooms on March 5, 6, 7, 8 or 9, 2025.
Hidden
Online distribution details
- An Industry Highlights channel will be published on AAD Meeting News Central, which will include a schedule of Industry Programs.
- All AAD Doctors Bag and Hotel Room Deliveries supporters will have their insert within this channel labeled as “paid advertising content.”
- A link to the Industry Highlights page will be included in each days’ eDaily.
Promote your industry program or booth with a
High-Performance Ad on Meeting News Central!
*Inserts subject to AAD approval.
Deadlines
Space reservation: Feb. 7, 2025
Materials due: March 4, 2025
Hidden
General rates (combined buy for all hotels listed)
Evening of March 5 or morning of March 6 only
- Quantity: 900 deliveries
- Location: Outside the room
- Rate: $9,000 per delivery
March 6, 7, 8 or 9 (March 6 evening only)
- Quantity: 3,000 deliveries
- Location: Outside the room
- Rate: $27,500 per delivery
March 6, 7, 8 or 9
- Quantity: 3,000 deliveries
- Location: Inside the room
- Rate: $43,500 per delivery
Hyatt Regency Orlando rates
March 6, 7, 8 or 9 (March 6 evening only)
- Quantity: 900 deliveries
- Location: Outside the room
- Rate: $12,500 per delivery
March 6, 7, 8 or 9
- Quantity: 900 deliveries
- Location: Inside the room
- Rate: $16,200 per delivery
Hilton Orlando rates
March 6, 7, 8 or 9 (March 6 evening only)
- Quantity: 800 deliveries
- Location: Outside the room
- Rate: $8,100 per delivery
March 6, 7, 8 or 9
- Quantity: 800 deliveries
- Location: Inside the room
- Rate: $11,600 per delivery
Rosen Centre rates
March 6, 7, 8 or 9 (March 6 evening only)
- Quantity: 600 deliveries
- Location: Outside the room
- Rate: $5,400 per delivery
March 6, 7, 8 or 9
- Quantity: 600 deliveries
- Location: Inside the room
- Rate: $8,700 per delivery
Rosen Plaza rates
March 6, 7, 8 or 9 (March 6 evening only)
- Quantity: 300 deliveries
- Location: Outside the room
- Rate: $2,700 per delivery
March 6, 7, 8 or 9
- Quantity: 300 deliveries
- Location: Inside the room
- Rate: $4,350 per delivery
Doubletree by Hilton Orlando at SeaWorld rates
March 6, 7, 8 or 9 (March 6 evening only)
- Quantity: 400 deliveries
- Location: Outside the room
- Rate: $3,600 per delivery
March 6, 7, 8 or 9
- Quantity: 400 deliveries
- Location: Inside the room
- Rate: $5,800 per delivery
Advertiser provides insert to be distributed, subject to AAD approval. An insert is considered one 8.5” x 11” printed piece, maximum weight of 2 oz.
Advertiser arranges production and shipping details for Individual Hotel Room Drop, and has items delivered to hotels. Ascend Media manages distribution only.
AAD and Ascend Media encourage all advertisers and sponsors to use environmentally friendly printing, including recycled/recyclable paper and plant-based inks. No petroleum-based UV coating. Aqueous coating permitted.
“Post-It” Style Notes on Hotel Doors
NEW for 2025!
Opportunity: Advertiser-supplied “Post-It” style notes for promoting programs and driving booth traffic, adhered to the outside of hotel room doors in the AAD Annual Meeting room blocks.
Reach: Meeting attendees at five key hotels:
- Hyatt Regency Orlando
- Hilton Orlando
- Rosen Centre
- Rosen Plaza
- Doubletree by Hilton Orlando at SeaWorld
Distribution: Limited to one per day. Adhered to the outside of 3,000 hotel room doors on March 7, 8 or 9.
Space reservation: Feb. 7, 2025
Materials due: March 4, 2025
Rate
$31,625
Advertiser to supply padded, removable “Post-It” style notes (not peel and stick) no larger than
6” x 9”.
Product Sample Gift Bag/Box
NEW for 2025!
Opportunity: Advertiser-supplied care package of product samples delivered inside hotel rooms in the AAD Annual Meeting room blocks.*
Reach: Meeting attendees at five key hotels:
- Hyatt Regency Orlando
- Hilton Orlando
- Rosen Centre
- Rosen Plaza
- Doubletree by Hilton Orlando at SeaWorld
Distribution: Limited to one per day. Delivered inside 3,000 hotel rooms on March 7, 8 or 9.
*Advertiser to supply samples bundled in a sealed bag, box or other container not to exceed 4 oz in total weight.
Deadlines
Space reservation: Feb. 7, 2025
Materials due: March 4, 2025
Rate
$54,000
All rates are net. No agency discounts apply. Cancellations are nonrefundable.
All quantities herein are based on projected attendance and association membership numbers and, in some cases, projected non-member professionals, and are therefore not guaranteed.