Hotel Room Marketing
Opportunity:
- Advertiser-supplied* marketing materials such as program invitations, booth announcements, demo schedules and special offers inserted into a Doctors Bag and delivered to headquarter hotel rooms.
- Insert is considered one printed piece, maximum size 8.5″ x 11″.
Reach:
- 4,000 meeting attendees at select conference hotels and in the convention center.
- Plus bonus distribution to an additional 450,000+ cardiovascular disease professionals via links to advertiser material the Morning Agenda Emails (details in dropdown below).
Distribution:
- Delivered the evening of Nov. 6, 2026, to attendee hotel rooms at headquarter hotels.
- Distributed throughout the convention center on the morning of Nov. 7, 2026.
Hidden
Digital added value
- Your insert will also be published on the Industry Highlights channel of the official American Heart Association meeting news Conference Coverage Website, which includes a schedule of all Industry Programs.
- You provide the headline and teaser to be displayed on the channel, and we’ll link it to your insert. (Additional copy may be provided. See the Industry Highlights Channel specifications for more information.)
- Inserts will be labeled as sponsored content.
- A link to this channel in each day’s Morning Agenda Email drives attendees and members to your digital component.
*Inserts subject to American Heart Association approval. Product samples are dependent on association and hotel policies. Contact your account manager for details.
| Deadlines | |
| Space reservation | Oct. 2, 2026 |
| Materials due | Oct. 9, 2026 |
| Rate | |
| Per Insert | $15,690 |
A minimum of four inserts must be reserved for the Doctors Bag to be delivered.
Opportunity:
- Advertiser-supplied* marketing materials such as program invitations, booth announcements, demo schedules and special offers inserted into a clear pocket on the outside of the Doctors Bag and delivered to headquarter hotel rooms.
- Insert is considered one printed piece, maximum size 8.5″ x 11″.
Reach:
- 4,000 meeting attendees at select conference hotels and in the convention center.
- Plus bonus distribution to an additional 450,000+ cardiovascular disease professionals via links to advertiser material the Morning Agenda Emails (details in dropdown below).
Distribution:
- Delivered the evening of Nov. 6, 2026, to attendee hotel rooms at headquarter hotels.
- Distributed throughout the convention center on the morning of Nov. 7, 2026.
Hidden
Digital added value
- Your insert will also be published on the Industry Highlights channel of the official American Heart Association meeting news Conference Coverage Website, which includes a schedule of all Industry Programs.
- You provide the headline and teaser to be displayed on the channel, and we’ll link it to your insert. (Additional copy may be provided. See the Industry Highlights Channel specifications for more information.)
- Inserts will be labeled as sponsored content.
- A link to this channel in each day’s Morning Agenda Email drives attendees and members to your digital component.
*Inserts subject to American Heart Association approval. Product samples are dependent on association and hotel policies. Contact your account manager for details.
| Deadlines | |
| Space reservation | Sept. 25, 2026 |
| Materials due | Oct. 2, 2026 |
| Rate | |
| Exclusive Opportunity | $28,740 |
A minimum of four inserts must be reserved for the Doctors Bag to be delivered.
- Reach attendees at hotels with your promotional ad on hotel key cards!
- Key card quantity: 16,000.
| Deadlines | |
| Space reservation | Aug. 14, 2026 |
| Materials due | Sept. 11, 2026 |
| Rate | |
| Exclusive Opportunity | $50,000 |
Sponsor works directly with vendor on artwork and production details.
Opportunity: Advertiser-supplied* booth announcements, promotions and program invitations delivered inside or outside attendee hotel rooms.
Reach:
- Top Three Hotels:
- Hyatt Regency McCormick Place
- Marriott Marquis Chicago
- Hilton Chicago
- Full Distribution:
- Includes Top Three Hotels listed above, plus other Scientific Sessions hotels.
- Plus bonus distribution to an additional 450,000+ cardiovascular disease professionals via links to advertiser material the Morning Agenda Emails (details in dropdown below).
Distribution dates: Delivered to select hotel rooms on Nov. 6, 7, 8 or 9, 2026.
Hidden
Digital added value
- Your insert will also be published on the Industry Highlights channel of the official American Heart Association meeting news Conference Coverage Website, which includes a schedule of all Industry Programs.
- You provide the headline and teaser to be displayed on the channel, and we’ll link it to your insert. (Additional copy may be provided. See the Industry Highlights Channel specifications for more information.)
- Inserts will be labeled as sponsored content.
- A link to this channel in each day’s Morning Agenda Email drives attendees and members to your digital component.
*Inserts subject to American Heart Association approval.
| Deadlines | |
| Space reservation | Oct. 9, 2026 |
| Materials due | Oct. 16, 2026 |
Full Distribution Rates
Quantity: 3,000
- Inside Room: $42,000
- Outside Room: $30,450
Top Three Hotels Rates
Quantity: 1,950
- Inside Room: $29,935
- Outside Room: $24,845
Hyatt Regency McCormick Place Rates
Quantity: 800
- Inside Room: $12,600
- Outside Room: $10,000
Marriott Marquis Chicago Rates
Quantity: 650
- Inside Room: $15,115
- Outside Room: $13,000
Hilton Chicago Rates
Quantity: 500
- Inside Room: $7,125
- Outside Room: $5,500
Advertiser provides insert to be distributed, subject to American Heart Association approval. An insert is considered one 8.5” x 11” printed piece.
All Hotel Room Deliveries that contain more than one insert will be reviewed and assessed by both the Heart Association and Ascend Media to determine if additional costs will apply.
Advertiser arranges production and shipping details for Hotel Room Delivery, and has items delivered to hotels. Ascend Media manages distribution only.
“Post-It” Style Notes on Hotel Doors
Opportunity:
- Advertiser-supplied “Post-It” style notes for promoting programs and driving booth traffic, adhered to the outside of hotel room doors in the Scientific Sessions room blocks.
- Advertiser to supply padded, removable “Post-It” style notes (not peel and stick) no larger than 6” x 9”.
Reach: Includes top two hotels Hyatt Regency McCormick Place and Hilton Chicago, plus other Scientific Sessions hotels.
Distribution: Limited to one per day. Adhered to the outside of hotel room doors on Nov. 7, 8 or 9, 2026.
| Deadlines | |
| Space reservation | Oct. 9, 2026 |
| Materials due | Oct. 16, 2026 |
| Delivery Date | Quantity | Rate |
| Nov. 7 | 2,450 | $26,000 |
| Nov. 8 | 2,200 | $28,600 |
| Nov. 9 | 1,950 | $25,350 |
Get year-round visibility to 300,000 American Heart Association members and cardiovascular and cerebrovascular professionals!
Learn about advertising in the Professional Heart Daily and Science News publications.
American Heart Association conference exhibitors receive a 20% discount!
All advertiser-supplied inserts are subject to American Heart Association approval.
Advertisers supply all inserts for hotel deliveries. Handling fees for shipments received by hotels may apply.
Advertisers preparing materials specific to a booth or program are encouraged to prepare secondary general branding materials in case the meeting converts to virtual only.
All rates are net. Cancellations are nonrefundable.
All quantities herein are based on projected attendance and association membership numbers and, in some cases, projected non-member professionals, and are therefore not guaranteed.
Sales taxes will be applied to all production charges.